Introduction
This Privacy Policy ("Policy") applies to the website sldcollege.in (the "Site") operated by S.L.D. Girls College ("we", "us", "our", or "the College"), located at Gukhrauli, Sadabad, Hathras - 281302.
By accessing or using the Site — including submitting any admission enquiry, contact form, grievance, RTI request, or job application — you agree to the collection and use of information in accordance with this Policy.
Please note: This Policy does not apply to third-party websites linked from our Site (for example, the UGC portal, the University website, or the AISHE portal). We encourage you to read the privacy policies of those sites separately.
What Information We Collect
We collect only the information necessary to serve you and to fulfil our academic and statutory obligations.
Information You Provide
When you fill a form on this Site, we may collect the following, depending on the purpose of the form:
| Category | Examples |
|---|---|
| Identity & Contact | Full name, father's / mother's name, date of birth, gender, phone number, email address, postal address. |
| Academic | Previous school / college, class, marks, course of interest, enrollment number. |
| Enquiry / Grievance / RTI | Subject, description, supporting attachments, preferred contact method. |
| Employment | Resume, qualification, experience, references (for job applications). |
Information Collected Automatically
When you browse the Site, our server may log the following:
- IP address (anonymised where feasible)
- Browser type and version
- Operating system and device type
- Pages visited, time of visit, and referring URL
- Session identifiers used for basic functionality
Information We Do Not Collect
- We do not collect payment card numbers, CVV, UPI PINs, or net-banking credentials on this Site.
- We do not collect biometric data, caste, religion, or health information except where specifically requested by law or by an authorised scholarship scheme.
How We Use Your Information
Your information is used strictly for the following lawful purposes.
Purposes of Processing
- Admission processing — to review your application, verify eligibility, and communicate admission decisions.
- Responding to enquiries — to reply to contact-form submissions, phone calls, and email queries.
- Academic administration — to maintain student records, issue certificates, and communicate academic notices.
- Scholarship and fee processing — to determine eligibility and disburse scholarships or refunds.
- Grievance and RTI handling — to process complaints and statutory information requests.
- Recruitment — to evaluate job applications and conduct interviews.
- Regulatory compliance — to satisfy reporting obligations to UGC, AISHE, NAAC, NIRF, the affiliating university, and other statutory bodies.
- Site improvement — to understand aggregate visitor behaviour and improve navigation and accessibility.
- Safety and security — to detect, prevent, and respond to fraud, abuse, or unauthorised access.
We do not sell, rent, or trade your personal information to any third party for marketing or commercial purposes.
Cookies & Similar Technologies
Cookies are small text files placed on your device. We use them sparingly.
Types of Cookies We Use
| Cookie Type | Purpose | Duration |
|---|---|---|
| Strictly Necessary | Session management, form security (CSRF), load balancing. | Session / up to 24 hrs |
| Preference | Remembering your language or UI settings. | Up to 1 year |
| Analytics | Aggregate visitor statistics (pages visited, device type). | Up to 2 years |
Managing Cookies
You can control or delete cookies through your browser settings. Disabling strictly necessary cookies may prevent some parts of the Site from working correctly. For detailed instructions, consult your browser's help pages.
When We Share Your Information
We share personal information only in the limited circumstances described below.
Categories of Recipients
- Statutory & regulatory bodies — UGC, AISHE, NAAC, NIRF, the affiliating university (Raja Mahendra Pratap Singh University, Aligarh), and State / Central Government departments, where required by law or for reporting.
- Scholarship agencies — State and Central scholarship portals, when you apply for a scholarship through us.
- Service providers — trusted vendors who host our website, provide email, or support IT operations, bound by confidentiality obligations.
- Legal & safety — when required by a court order, statutory authority, or to protect the rights and safety of the College, its students, or the public.
Cross-border transfer: Our servers and service providers are located in India. If any service provider stores data outside India, we ensure the transfer is lawful under the Digital Personal Data Protection Act, 2023.
How We Protect Your Data
We apply reasonable technical and organisational safeguards.
Our Safeguards
- HTTPS / TLS encryption for data in transit.
- Prepared statements and parameterised queries to prevent SQL injection.
- Input validation and output encoding to mitigate XSS.
- Access controls limiting personal data to authorised staff.
- Regular backups and software updates.
- Logging of administrative actions for audit purposes.
No system is 100% secure. While we take reasonable steps to protect your information, we cannot guarantee absolute security. If you suspect unauthorised activity on your account or data, please contact us immediately using the details in the "Contact Us" section below.
Your Rights Over Your Data
Under the Digital Personal Data Protection Act, 2023 and other applicable Indian laws.
What You Can Request
- Access — obtain a summary of the personal data we hold about you.
- Correction — request correction of inaccurate or incomplete information.
- Erasure — request deletion of your personal data, subject to legal retention obligations.
- Withdraw consent — withdraw consent previously given for processing, where consent is the legal basis.
- Grievance redressal — lodge a complaint with our Grievance Officer.
- Nominate — nominate another individual to exercise your rights in the event of death or incapacity (as per DPDP Act 2023).
How to Exercise Your Rights
Email us at sldgirlscollege@gmail.com with the subject line "Data Subject Request". We will acknowledge your request within 7 working days and respond within 30 days.
How Long We Keep Your Data
We retain personal data only as long as necessary for the purpose it was collected.
Retention Periods
| Data Category | Retention Period |
|---|---|
| Admission enquiries (not converted) | 1 year from receipt |
| Student academic records | As required by the affiliating university and UGC (typically permanent) |
| Contact form submissions | 2 years |
| Grievance records | 3 years after closure |
| RTI requests | 5 years (as per RTI Act record-keeping rules) |
| Job applications (unsuccessful) | 1 year |
| Server logs | 90 days |
Protection of Minors' Data
Special care for applicants below 18 years of age.
Parental Consent
Many of our applicants are minors. Where a person below 18 years submits personal data through this Site (for example, an admission enquiry), we require that a parent or lawful guardian consents to the submission. Admissions to the College are made only with parental or guardian involvement.
If you believe we have inadvertently collected data from a minor without parental consent, please write to us at sldgirlscollege@gmail.com and we will delete it promptly.
Changes to This Policy
We may update this Policy from time to time.
Notification of Changes
When we make material changes to this Policy, we will update the "Last updated" date at the top of this page and, where appropriate, post a notice on the homepage. Continued use of the Site after such changes constitutes acceptance of the revised Policy.
Current version: 15 September 2026
Contact Us About Privacy
For any questions, requests, or complaints regarding this Privacy Policy or the handling of your personal data, please reach out to our Privacy / Grievance Officer.
Gukhrauli, Sadabad, Hathras - 281302
Questions About Your Data?
We're here to help. Reach out to our team and we'll respond promptly.
Contact Us